ORAL PRESENTERS
12 Thematic sessions will be organised during the conference based on abstracts submissions. These sessions will highlight the latest advancements in leveraging Satellite Remote Sensing (SRS) technology for biodiversity science and monitoring.
The Thematic sessions are scheduled from Tuesday 11 February to Thursday 13 February. Two sessions will be held each morning with the following schedule: 10:00 to 11:30 and 12:00 to 13:30. Each session will last 1.5 hours, separated by a 30-minute coffee break to provide participants with time to network and rest.
The format for presentation is 16:9. A dedicated ppt template is available HERE for oral presenters. We recommend using the BIOSPACE25 ppt template for the first slide of your presentation, and whichever template you prefer for the remaining slides.
Oral presenters will have a 10-minute slot each, inclusive of Q&A. We kindly ask that you to keep your presentation to a maximum of eight minutes to allow adequate time for questions and answers (approximately two minutes). Given the high number of presentations, the session chairs will strictly enforce the schedule. Please check the online programme for the title of the session and the date/time of your presentation.
We also request all oral presenters to include a final slide summarising their future work and providing three key recommendations for the conference organisers to consider in their future R&D and policy-related activities. This will also facilitate the reporting that the session chairs will provide during the “session summaries” scheduled on Friday 14th February between 08:45 and 10:15.
During the conference, oral presenters are asked to upload their presentations on a dedicated laptop in the speaker-ready area located at the back of the conference room. A technician and a member of the Organising Team will be present to assist. Presentations should be uploaded via USB memory stick during the breaks, ideally at least 15 minutes before the session starts.
For each accepted oral presentation, you can upload one file (max size: 230MB) in ppt, pptx or pdf format. Presenters are advised to verify that all formulas, animations, and videos display correctly before their session begins.
File name convention: Please name your presentation file as follows:
AbstractID_Lastname.file >> e.g. ID101_Brown.ppt
Please ensure you arrive in the room at least 15 minutes before the session begins to meet with the session chairs. The presentations will be launched by a technician, the presenters should change the slides using the remote control provided on the podium. To ensure the program runs smoothly and minimise transition time between presentations, personal laptops cannot be used for presentations.
Following the event, the presentations may be published online. Should you NOT want your presentation to be published, kindly inform the workshop organisers.
All thematic oral sessions will be live-streamed and recorded for future viewing. If you prefer not to be recorded or captured during the session, kindly notify the organisers accordingly.
WORKSHOPS
15 participatory workshops will be organised during the conference to foster in-depth discussions on key aspects of satellite remote sensing for biodiversity. All workshops are scheduled from Tuesday 11 February, to Thursday 13 February, each day in the afternoon, from 15:00 to 18:30. Each workshop will consist of two 1.5 hour sessions, separated by a 30min coffee break (3 hours in total).
Workshop organisers are encouraged to conduct their workshops in an open and participatory format, encouraging active engagement and contribution from the conference participants.
Workshop organisers are kindly requested to provide the following information to the Organising Committee. This information will be included in the final conference programme and will help facilitate the setup of your workshop. Please note that changes can be accommodated up to one week before the conference begins.
- Workshop Title
- Workshop Description: A concise overview detailing the workshop’s objectives, expected outcomes, and structure.
- Organiser Details: Names, affiliations, and email addresses of all workshop organisers who will be present onsite.
- Technical/Logistical Requirements: Any specific needs, such as flip charts or other equipment
Each day (Tuesday afternoon, Wednesday afternoon and Thursday afternoon) will feature five workshops running in parallel. Two workshops will be held in large rooms accommodating 100+ participants, while the other three workshops will take place in medium-sized rooms with a capacity of 30 to 40 participants.
Room allocations will be determined based on an Expressions of Interest from the Conference participants. The Conference organisers will issue a request for Expression of Interest two weeks before the start of the conference.
Priority will be given to workshop organisers and participants already invited by the workshop organisers. Remaining places will be allocated on a first-come, first-served basis. Please note that the number of participants per room is limited to the available seating capacity.
All rooms will be arranged in a cinema-style seating layout to maximize capacity. Each room will include a single table reserved for the workshop organisers. Small rooms (30–40 participants) will be equipped with one flip chart. Large rooms (100+ participants) will have three flip charts, allowing for up to three splinter groups to be organised in the room.
Please note that workshops will not be live-streamed, and remote participation will not be possible. No video conferencing system will be made available in the rooms. However, workshop organisers and participants will have access to the ESA conference wifi.
Workshops organisers will be allowed to connect their laptop to the screen for presentations and for the use of on-line workshop tools (e.g. collaborative whiteboards). A back-up laptop will be available in the room in case of technical issues with the organisers’ laptops. It is the responsibility of the workshop organisers to arrange and manage any virtual workshop platforms needed.
Workshop organisers are requested to prepare and present a summary of their workshop during the “Workshop Summaries” session, scheduled on Friday 14 February, from 10:45 to 12:15. The summary should include key outcomes and recommendations for the conference organisers to consider in their future R&D and policy-related activities.
DEMONSTRATIONS
12 demonstrations will be organised during the conference to provide participants with practical insights into the latest tools for leveraging Earth Observation in biodiversity science and applications.
All demonstrations are scheduled from Tuesday 11 February to Thursday 13 February, in parallel to the thematic sessions. The demonstration will be held each morning with the following schedule: 10:00 to 11:30 and 12:00 to 13:30. Each demonstration will consist of a single 1.5hour session.
Demonstration organisers are encouraged to conduct their demos in an open and participatory format, encouraging active engagement and contribution from the conference participants.
Demonstration organisers are kindly requested to provide the following information to the Organising Committee. This information will be included in the final conference programme and will help facilitate the setup of your demonstration. Please note that changes can be accommodated up to one week before the conference begins.
- Demonstration Title
- Demonstration Description: A concise overview detailing the demonstration’s objectives, expected outcomes, and structure.
- Organiser Details: Names, affiliations, and email addresses of all demonstration organisers who will be present onsite.
- Technical/Logistical Requirements: Any specific needs, such as flip charts or other equipment.
Each day will feature 2 to 3 demonstrations running in parallel. All demonstrations will be held in medium-sized rooms with a capacity of 30 to 40 participants.
Priority will be given to demonstration organisers and participants already invited by the organisers. Remaining places will be allocated on a first-come, first-served basis. Please note that the number of participants per room is limited to the available seating capacity.
All rooms will be arranged in a cinema-style seating layout to maximize capacity. Each room will include a single table reserved for the demonstration organisers. All rooms will be equipped with one flip chart.
Please note that demonstrations will not be live-streamed, and remote participation will not be possible. No video conferencing system will be made available in the rooms. However, demonstration organisers and participants will have access to the ESA conference wifi.
Demonstration organisers will be allowed to connect their laptop to the screen for presentations. A back-up laptop will be available in the room in case of technical issues with the organisers’ laptops.